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Olive Blog and News

12 July 2017

Posted by David Evans

5 signs you need to start considering a Workforce Management Solution

5 signs you need to start considering a Workforce Management SolutionAre you working in an organisation that is still scheduling and forecasting via Excel? Are your current planning methods causing pain in the planning team?  What are 5 key signs you should start to consider WFM?

  1. Growing Pains
  • Additional sites potentially over different time zones with multiple skills will cause a headache for a non WFM environment. Investing in WFM will provide a tool that can cope with growth and future proof your customer service. As your organisation grows there is a critical mass whereby excel based scheduling becomes problematic and it’s time to automate the process.
  1. Your employees cannot self-serve or schedule
  • It’s a significant admin overhead to manage holidays, requests and absences manually. Not only is this frustrating for employees who may have to wait for authorisations it also prevents team managers from spending valuable time with employees for development and coaching.  WFM applications will provide an employee portal where your people can self-serve and take control of their work patterns. Managers will also benefit from a reduction in the admin overhead.
  1. Your organisation handles more than just calls
  • It’s almost impossible to calculate multi-channel forecasts via a spreadsheet. With the growth of web chat and social media as a standard contact method, it means a front office planning methodology is no longer relevant. Let WFM take the strain with accurate multi-channel forecasts that consider the specific characteristics for each contact type. This means a true view of resource requirements across the enterprise can be viewed from long term down to intra-day level.
  1. You are subject to seasonality with unpredictable demand
  • Accurate forecasting is the bedrock of a planning process. Seasonality and demand arrival patterns can be captured automatically in WFM. This enables WFM to build a model of historical data that will drive accurate forecasts down to intra-day level.
  1. Modelling and “What If” scenario planning takes far too long
  • Rather than second guess or create complicated data models, WFM can easily create “What If” type scenarios to help in planning. This may be the impact of certain events, recruitment or to aid site strategy.

If you recognise these issues then it’s time to start considering a Cloud WFM solution. Let the technology support and improve engagement of your most important asset – your people.

For independent advice from our WFM experts please contact David.Evans@olive.co.uk

For more information on any Olive services please contact info@Olive.co.uk

Topics: Customer Service, Contact Centres, operational efficiency, Blog, workforce management, cloud contact centre, workforce optimisation, employee engagement, forecasting, staffing levels

Blog Author

David Evans

David has joined Olive as Head of WFO and advanced applications and has over 20 years experience of contact centre planning and management. As a WFO Consultant David brings with him an in-depth knowledge of pre-sales, deployment and delivery of professional services. His role will be to continually evolve the contact centre WFO portfolio through WFM and Analytics and help customers truly embed the technology and deliver ROI. He has previously worked for companies such as Next, Nationwide and JP Morgan where he took on a variety of operational planning roles.